applicants

Responsibilities

• Provide practical and administrative support to the teams in Hyderabad
• Day to day calendaring and scheduling
• Manage calendar for site manager
• Coordinate complex domestic and international travel arrangements
• Welcome and look after visiting directors and VIP’s
• Prepare expense reports
• Daily liaison with other departments and the teams in Hyderabad
• General office duties as needed
• Organizing events and offsites
• Manage vendor facilities-related contracts and coordinate corporate requirements in the Hyderabad office
• Manage on site mailroom functions including shipping and receiving as well as postal deliveries
• Coordinate all food services per Food Service Manager’s direction
• Ensure all facilities requests are dealt with in a timely manner
• Work with headquarters on the acquisition of all goods and services required for site
• Work closely with IT to support the proper operation of the site and coordinate moves, additions and changes
• Liaise with Security Team at headquarters to support the operation of systems and programs to properly operate the facility
• Perform all reception duties as stated in the guidelines set forth by headquarters
• Responsible for ordering all stationery, re-stock shelves and presses
• Order and coordinate all ergonomic needs as required by the ergonomic program
• Liaise with the facilities project manager on any facilities related projects as the local contact

Requirements

• At least 5 years of full-time administrative experience
• Ability to interact with Senior Level Executives
• Strategic thinker regarding calendar and meetings
• Exceptional written and verbal communications skills
• Experience coordinating schedules in multiple time zones
• An understanding of confidentiality issues and the use of discretion is essential
• Be self-directed and take initiative
• Ability to prioritise and multi-task
• Excellent oral and written communication skills
• Ability to effectively interact with all levels of the organization
• Super strong scheduling and travel coordination skills
• Thrive in a fast-paced atmosphere
• Passionate about Facebook